Folders and tags — keep information findable as you scale
How to use Memol's folder and tag systems, recommended structures, and tagging conventions to keep things discoverable as your knowledge base grows.
Once you pass 100 notes, "Where did I put that?" becomes a daily occurrence. Memol's two-axis system (folders + tags) keeps information findable.
Folders vs tags
| Folders | Tags | |
|---|---|---|
| Cardinality | Exclusive (1 note = 1 folder) | Multiple per note |
| Hierarchy | Nested | Flat |
| Best for | Project / client buckets | Status, priority, people, topic |
Folders are shelves, tags are labels.
Creating folders
Hover over the Folders section in the left sidebar → click the + that appears. Type a name. Done.
Naming tips:
- ❌ "Misc", "Notes", "Things" — too vague, catch-all
- ✅ "April 2026 meetings", "Acme Account", "Hiring 2026" — explicit, predictable
Suggested structures
SMB
📁 Company-wide
📁 Sales
📁 By customer
📁 Proposals
📁 Hiring
📁 Meeting minutes
Professional services
📁 Clients
📁 Client A
📁 Client B
📁 Regulations
📁 Internal knowledge
Keep nesting to 2–3 levels max. Deeper structures cost more time to navigate than they save.
Tagging conventions
Add tags from the tag area below the title in the note editor.
Categories that work well:
- Status:
#todo#wip#done#archived - Priority:
#urgent#low-priority - Owner:
#alice#bob - Topic:
#marketing#engineering#finance
Keep total tags under 20 per workspace. More than that and the taxonomy becomes its own burden.
Filtering
Click any folder or tag in the sidebar to filter the note list. Use the "Filtering by:" area at the top of the list to combine multiple filters.
Best practices
- Pick a folder at creation time. Filing later means filing never.
- Use nouns, not verbs in tag names.
#referenceover#to-read. - Archive stale folders. Right-click → Archive.
- 10-minute cleanup at month-end. Don't aim for perfect.