Sharing notes externally — share links and public pages
Share Memol notes with clients, prospects, or the public. Compare share links, public pages, and viewer-only invites.
When you need to send a note to someone outside your workspace — a client, a vendor, the public — Memol has three sharing options.
Three sharing modes
| Mode | Recipient | Auth required | Edit access |
|---|---|---|---|
| Member invite | Team members | Yes | Per role |
| Share link | External (clients, vendors) | No (anyone with link) | Read-only |
| Public page | Anyone, SEO-indexed | No | Read-only |
Issuing a share link
When sending a note to a specific external recipient:
- Note menu (⋯) → Generate share link
- Copy link
- Send via email / Slack / etc.
Anyone with the link can read it. The URL is a random hard-to-guess token, so practically only intended recipients see it.
Options
- Expiry: 24h / 7d / 30d / unlimited
- Password protect: 6+ character password (PRO+)
- Allow download: Whether attached files can be downloaded
Revocation
Open Share link management any time to disable. Once disabled, the URL becomes inaccessible immediately.
Public pages
For blog-style use cases (internal handbook, recruiting page, FAQ):
- Settings → Public workspace → enable
- For each note you want public, toggle Publish
- URL:
https://memol.app/public/{workspace-slug}
Public workspace use cases
- Open the hiring handbook — Culture and benefits transparency
- Customer-facing product docs — Run support docs in Memol
- Industry reports — Publish to attract leads
Public pages are crawlable by Google, so SEO traffic is a bonus.
Viewer role (PRO+)
For long-term external collaborators who should only read:
Capabilities:
- Read all notes
- Search (including AI search)
- Comment (optional)
Restrictions:
- No create / edit / delete
- No folder operations
- No member management
Ideal for external auditors, consultants, contractors.
Security best practices
- Vendors get share links, not member invites
- Long-term collaborators get VIEWER (easier than managing many links)
- Don't publish sensitive info — once Google indexes it, you can't unsee it
- Audit share links when employees leave
Can I share a whole folder?
Sharing is per-note today. Folder-level external sharing is on the roadmap.
To share many notes at once, use public workspaces — that's the current best path.
Next steps
- Internal role management → Team collaboration
- Public pages for marketing → contact us for case studies